Privacy Policy

At GP Accountancy & Taxation Solutions Ltd we are committed to protecting and respecting your privacy in accordance with the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This privacy policy outlines how we collect, use, store, and protect your personal data, as well as your rights under the law.

  1. Who We Are

GP Accountancy & Taxation Solutions Ltd is a small accountancy firm based in the U.K., providing  Accounting and Taxation services . We are the data controller responsible for your personal data and are registered with the Information Commissioner’s Office (ICO) under registration number ZA551790

  1. Information We Collect

We may collect and process the following types of personal data:

  • Contact Information: Name, address, email address, phone number.
  • Financial Information: Bank details, income, expenses, tax-related information, and other financial data necessary for providing our services.
  • Identification Information: National Insurance number, passport details, or other identification documents as required.
  • Technical Information: IP address, browser type, and usage data when you visit our website
  1. How We Use Your Personal Data

We use your personal data for the following purposes:

  • To provide accountancy, tax, and financial services as agreed in our engagement letter.
  • To comply with legal and regulatory obligations, such as tax reporting to HMRC.
  • To communicate with you regarding your account, updates, or changes to our services.
  • To improve our services and ensure the security of our systems.

 

  1. Legal Basis for Processing

We process your personal data on the following legal bases:

  • Contractual Necessity: To fulfil our obligations under the engagement letter and provide the services you have requested.
  • Legal Obligation: To comply with legal requirements, such as tax laws and regulations.
  • Legitimate Interests: To manage our business operations and improve our services, provided your rights and interests are not overridden.
  • Consent: Where applicable, we will seek your explicit consent for specific processing activities.
  1. Data Sharing and Transfers

We may share your personal data with:

  • HMRC and other regulatory authorities as required by law.
  • Third-Party Service Providers: Such as cloud-based accounting software providers, IT support, or payroll processors, who are contractually obligated to protect your data.
  • Professional Advisors: Such as lawyers or auditors, where necessary.

We do not transfer your data outside the UK unless adequate safeguards are in place to ensure its protection.

  1. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Typically, this is for a period of after the end of our engagement, in line with HMRC requirements.

  1. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

  • Access: You can request a copy of the personal data we hold about you.
  • Rectification: You can ask us to correct any inaccurate or incomplete data.
  • Erasure: You can request the deletion of your data, subject to legal obligations.
  • Restriction: You can ask us to restrict the processing of your data in certain circumstances.
  • Objection: You can object to the processing of your data for specific purposes.
  • Data Portability: You can request a transfer of your data to another service provider.

To exercise any of these rights, please contact us using the contact details given below

  1. Data Security

We have implemented appropriate technical and organisational measures to protect your personal data from unauthorized access, loss, or misuse. These include encryption, secure storage, and access controls.

  1. Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be on our website WWW.GPaccounts.co.uk  and will be sent out to all our clients as and when any changes are updated.

  1. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your personal data, please contact us at:
GP Accountancy & Taxation Solutions Ltd
Info@gpaccounts.co.uk
07881 854039

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data protection rights have been violated. Visit www.ico.org.uk for more information.